Job Description

Our employees make a difference every day by providing world-class healthcare.

The Department of Pathology and Laboratory Medicine participates in the care of virtually every Cedars-Sinai Medical Center patient, using the most sophisticated methods for making accurate diagnoses in all areas of anatomic and clinical pathology. In addition, the department provides expert consultation services to the outside community. Our expert pathologists and clinical scientists are committed to improving precision medicine approaches, advancing basic science and translational research, and providing excellent training and education.

The Research Grant Specialist I (RGSI) works with the Principal Investigator (PI) and senior-level research administrators to monitor grant accounts and track expenses. Provides reconciliation and research-related financial reporting of federal and non-federal grants. Serves as the liaison between departments or research groups, as well as the Sponsored Research & Funds Administration, Accounting and Finance departments. This role performs all post-award administrative functions including, but not limited to preparing and routing internal documents for signature and processing and maintaining a clear understanding of grant budgets and expenditure restrictions. Ensures compliance with all federal, state,, and local agencies including the National Institute of Health (NIH), the Department of Defense (DOD), the Food and Drug Administration (FDA) and the Institutional Review Board. This position will report to senior-level research administrators for day-to-day supervision of work

Primary Job Duties and Responsibilities:

• Works as the liaison between departments or research groups and Sponsored Research & Funds Administration, Accounting, and Finance departments.
• Prepares and routes internal documents for signature and processing.
• Performs all post-award administrative functions.
• Monitors federal and non-federal grant accounts, tracks expenses, project reconciliation and research-related financial reporting.
• Performs necessary funding corrections via direct cost transfer requests (DCTRs).
• Assists in the development of financial projections for project account management.
• Assists in the development and submission of progress reports.
• May enter Notice of Awards (NOAs) details into databases.
• May assist in the preparation and submission of documentation required for research compliance.
• Participates in required training and education programs.
• Assists senior-level research administrators and leadership on other activities as assigned.

Department-Specific Responsibilities:

• Keeps track of cost-sharing agreements, prepares interdepartmental invoices, and monitors payments.
• Performs all Interns and Visitor Program administrative functions, including but not limited to onboarding/termination/renewals of interns/visitor personnel, and processing all necessary documentation.
• Performs financial management functions for the department's Mini/Microgrants program, duties include, but are not limited to proposal/purchasing lead, keeping track of individual accounts, expiration and extension dates, account reconciliation.

Qualifications

Education:

• High School Diploma/GED is required, but a Bachelor's Degree is preferred.

Experience and Skills:

• One (1) year of experience in the administration of research grants, or an equivalent combination of experience and education.
• Excellent verbal/written communication skills and understanding of Grants, Manuscripts and Abstracts guidelines.
• Knowledge of general accounting and financial analysis is required.
• Knowledge of PeopleSoft is strongly preferred.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and related applications required.
• Demonstrated ability to create and utilize Excel spreadsheets for budget and data tracking.
• Able to handle multiple tasks with short timelines, prioritize work, and complete assignments promptly and accurately.
• Ability to work independently, set priorities, and handle multiple tasks requiring attention to detail.
• Establishes effective working relationships with cross-functional team(s).

About Cedars Sinai

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